Sunday, February 2, 2025
Saturday, February 1, 2025
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Friday, January 31, 2025
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Thursday, January 30, 2025
Tuesday, January 28, 2025
Monday, January 27, 2025
Question no 4033 : PDS Transfer via CURTOADV_CREATE
(more than one answers)
A. A Production Version must be created for the Materials concerned.
B. The Production Version must have a valid Routing and a valid BOM.
C. The Production Version can be with a valid BOM and without Routing.
D. The Assembly must have an Advanced Planning view but MRP views are not necessary in the Material Master.
E. Only Target Version "000" Active Version can be transferred.
.
Answer: A, C
A) If a valid BOM with its components were to be transferred to Advanced Planning, not just just assembly but the components must have been activated for Advanced Planning before executing CURTOADV_CREATE.
B, C) As at 1909, A Production Version must exist but only a BOM is necessary and Routing is not mandatory for a successful PDS Transfer.
D) When activating a Material for Advanced Planning, MRP view becomes Mandatory.
E) Target Version other than "000" can be transferred.
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Sunday, January 26, 2025
Saturday, January 25, 2025
Q&A in Class (2025-01-24) S4520
Stock Transfers between Plants within the same company:
- Accounting document posted in Step 1 (Credit Stock account in Supply Plant AND Debit Stock accounting Receiving Plant).
- The Transit Stock type is a the Plant level of the Receiving Plant.
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Question: Review of UNBW Material Type and Processing (S4510).
Materials created with "UNBW" Material Type is characterized as Materials "With Quantity Update" but "Without Value Updating" and it is also called scenario for "Non-Valuated Materials". Purchase Order for such Materials will required Account Assignment as Goods Receipt will have to "Expense-off" (Debit Expenses G/L Account) BUT due to "With Quantity Update", the Stock Quantity will be registered in the Warehouse with Quantity but without Stock Values. This means that such Materials will be tracked with Quantity in the Warehouse and subsequent Goods Issue or Adjustments of these Materials will not have any impact to the Balance Sheet.
Answer: See Blog Post link below
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Question: Review the SAP steps for Manual PI Doc creation with Posting Block processing (S4510).
The Physical Inventory Processes is different for the 3 choices of stock management system in SAP:
- MM-IM Physical Inventory
- LE-WM Warehouse Management
- EWM Extended Warehouse Management
- Classic Physical Inventory - is a business process in which physical stock is to be matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year (the accounting year). Physical inventory can be carried out both for a company’s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging).
- Cycle Counting - is a method of physical inventory whereby inventory is counted at regular intervals within a fiscal year. These intervals depend on the cycle counting indicator set for the material. Cycle Counting allows you to count fast-moving items more frequently than slow-moving items, for example.
- Sampling Procedure - involves randomly selecting a sample of stock management units for counting. The sample size depends on the desired level of confidence for the count results.
- Create the Physical Inventory Document (manual or batch input).
- Print the PI Docs to prepare for the Physical Inventory exercise.
- Set Posting Block or Freeze Inventory before the Count process.
- Enter the Count Results.
- Check the Difference Report to determine if Re-Count is required.
- Post the Difference Report to adjust the Qty and Post the necessary FICO documents for the adjustment.
Question: Review of Invoicing Plan process (S4520).
"Invoicing Plan" is part of the Consumable Scenario with Account Assignment Mandatory using Consumable Purchase Order with Document type "FO" (Framework Order), without Goods Receipts but with Automatic Invoicing Plan Settlement for Schedule Payments. The "Invoicing Plan Type" assign to the PO item will determine if it is a Periodic Invoicing Plan (fixed amount and regular intervals) or Partial Invoicing Plan (irregular amount and manually decided payment dates). Transaction code MRIS is used to setup background job to generate SAP invoice to Accounts Payable when the scheduled payment dates in the Invoicing Plan are due.
Answer: see the following link to process steps and SAP help:
https://froggysap.blogspot.com/2016/04/mm-purchasing-invoicing-plan-periodic.html
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Question: Review the Subcontracting Process flow (S4510).
SAP Subcontracting involves transferring components to a vendor (subcontractor) to manufacture an assembly. The vendor use the components to assembly the assembly product and returns the completed assembly, and during goods receipt GR, the components are issued from subcontract inventory.
Answer: see the following link to process steps and SAP help:
https://froggysap.blogspot.com/2024/09/sap-mm-special-stock-o-subcontracting.html
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Question: Review on MPN Materials (S4520).
SAP MPN materials are materials that have a Manufacturer Part Number (MPN) in the SAP system, it is linked to an "Internal SAP Material". The "Internal SAP Material" is used in the company for Inventory Management (stocks), Bills of Materials and ALL other internal processing of the Material. MPN material numbers can usually recognized by the vendor as it is often the Vendor system's material number to be mapped in our system. Therefore when using MPN material in the Purchase Order for the vendor, it is easily recognized by the Vendor. Via the MPN Profile in the Internal Material, 1 or more MPN material number can be created using Material Type "HERS" for each vendor. The MPN Profile can also be configured to determine if MPN material is allowed in Purchasing Info Record, whether AMPL (Approved Manufacturer Parts List) is mandatory etc.
Answer: see link below on setup and process steps for MPN Materials:
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Friday, January 24, 2025
Question no 4032 : Time-dependent Conditions in Materials Management
Thursday, January 23, 2025
Tuesday, January 21, 2025
Saturday, January 18, 2025
Q&A in Class (2025-01-17) S4H00
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Question: Review a Concise History of SAP.
Source: https://community.sap.com/ (Hasso Plattner, Klaus Tschira, Claus Wellenreuther, Dietmar Hopp and Hans-Werner Hector).
Answer: A Brief History or Milestone of the SAP software company:
- 1972 to 1980s - Five former IBM engineers started SAP in April 1, 1972 in Mannheim, Germany. In 1973, founders released SAP R/1, which was an integrated financial accounting system (FI). This software was revolutionary for its time, allowing companies to process data in real-time and share information across departments.
- 1980s - ABAP or Advanced Business Application Programming which is the proprietary language of programming for the SAP system until today was released in this period and also where SAP release SAP R/2. In R/2, SAP expanded its capabilities to support manufacturing (PP), sales, and distribution processes (SD). The foundation of the SAP system that includes FI, MM, PP, SD as an integrated system between Accounting and Logistics became the initial backbone of the SAP software system. At this time, SAP is still running only on Mainframe-based system.
- 1990s - The era where Client-Server Architecture flourished is also where SAP introduced its R/3 System in 1992. The R/3 (or Release 3) provided a "more flexible and user-friendly interface", allowing further integration of Financials and Cost Accounting (FICO) with Logistics (MM, PP, SD), and Human Resources (HR). It is also a time where supporting modules like Warehousing (WM), Plant Maintenance (PM), Quality Management (QM) etc was introduced as SAP takes the lead from MRPII system to ERP system (Enterprise Resource Planning). So far, SAP is still a "ONE Software" company from R/1 to R/3.
- 2000s - The internet bloom sees SAP introduced "MORE software" for Advanced Solution option as well as Connecting to other Software. In 2004, SAP introduced ECC 5.0 (Enterprise Centric Component) that replaced R/3 where the "Backend Software of FICO, MM, PP, SD, WM, PM, QM, etc) will be integrated to the "NEW software" solutions where some of them can also be sold separately. These "NEW Software" solutions include SRM (Supplier Relationship Management), APO (Advanced Planner & Optimizer), CRM (Customer Relationship Management), SEM (Strategic Enterprise Management) etc. AND in 2006, SAP released ECC6.0 which became the SAP Backend Solution until 2015 and even today. It is important to note that it is in the early 2000 that SAP introduced Life-Cache Technology (LCT) which is the SAP proprietary memory-resident object management technology that enables higher levels of performance in business processing and initial intention is for the APO (Advanced Planner and Optimizer) Solution (or Advanced PP that is to use Optimization Engines for Planning and Scheduling).
- 2010s - This is the era where software companies began the shift to "Cloud Computing". The more than 10 years of Life-Cache Technology (LCT) experience consolidated into SAP HANA which was released in 2012. (HANA = Hyper Performance Analytical Application) is and improved in-memory database platform that allows for real-time advanced analytics and higher speed transactions in a software system. AND in February 2015, SAP released S/4HANA (interestingly instead of R/4HANA), and the "S" of S/4 is consistently being referred as abbreviated letter of the word "Simplification". SAP S/4HANA can be scaled UP or scaled OUT (all the way to 48TB as of today by using multiple servers in a cluster, or by using cloud storage. AND because such advanced storage capabilities, SAP then included some of the Advanced Solutions Embedded into the single S/4HANA instance which include part of the APO system called Production Planning and Detailed Scheduling (PPDS), Extended Warehouse Management (EWM), or Transportation Management (TM). AND not just that, Industry solutions like IS-Automotive etc have also becoming Embedded into the S/4HANA system. The "sudden" rapid shift from Traditional IT management to Cloud Computing (which originally dates back to the 1940s and 50s) is now no longer a "Technology gimmick" but achieved mainstream adoption to organizations world wide since the early 2010s. So, besides the S/4HANA solution, SAP embark on its next journey to create Cloud Solution like the "Integrated Business Planning" (IBP) which is a Cloud solution for Demand Planning and Forecasting (previously the Demand Planning (DP) component of the APO system) which was release in mid 2014.
- 2020s - The increased use of smartphones in the workplace has prompted SAP to further introduce Fiori with "User Experience (UX)" capabilities. BUT this is the ear where SAP is leading the charge for "Industry 4.0" in helping organizations to leverage the latest technologies to transform into Intelligent Enterprises. One of the next focal point of software direction is to use "Cloud Computing", "Artificial Intelligence (AI) and "Machine Learning (ML) to create Solutions that perform Predictive Analytics and "Generative AI Co-Pilot" that will revolutionizes how users interact with the SAP business systems etc.
Question: What are the official web resources on SAP.
Answer: Official SAP references:
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Question: A basic illustration of the SAP User Interface screens in SAP for 50 over years since 1972:
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The history of SAP's user interface (UI) Milestones worth mentioning are the following:
- 2000s - onwards : Graphical user interfaces (GUIs) with colors and push buttons
- 2015s - onwards : Evolution of the SAPUI5 framework into FIORI Apps
https://froggysap.blogspot.com/2022/04/s4-discover-fiori-applications.html
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Question: The following is a depiction of the Enterprise Structure used to support the Standard Material Management Process.
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- CO is Controlling module (Basically for Cost or Management Accounting processes)
- FI is Financials module (Basically for Financials Transactions and Reporting)
- MM is Material Management module (for managing processes of purchasing for stock and services etc, plus stock management and capture supplier invoices for goods delivered to us)
- PP is Production Planning module (for planning and production of sub assembly and final assembly to be sold to the customers)
- SD is Sales & Distribution module (for captures customer orders in both products and services to be sold, then work with LE (Logistics Execution module) for delivery of the products to the customer and finally created Billing Document for the Customers.
- HR is Human Resource module (for
- Controlling Area - In SAP, a controlling area is an organizational unit that is used for cost accounting and managing costs and profits. In the academic representation, it can be called Cost Accounting or Management Accounting which is for Internal Accounting. The Controlling Area is the Enterprise Structure in the SAP Controlling module (CO module).
- Company Code - Since CO is for Internal Accounting, the Financials module (FI module) is for External Accounting. The components of the FI modules contains but not limited to the following of General Ledger (GL), Accounts Payable (AP), and Accounts Receivables (AR). While AP is to track all Invoices to-be-paid to the Supplier, AR is to track all billing documents to customer and managed the payment from the Customers.
- Purchasing Organization - In SAP, a Purchasing Organization is an Enterprise Structure that handles a company's purchasing transaction processing. It's responsible for procuring of materials and services, and negotiating purchase conditions with supplier (or vendors).
- Plant - In SAP, a Plant is a branch or operating area within a company. It's a logistics-based Enterprise Structure that's used to manage procurement, production, warehouse, maintenance, and materials planning. In this case, a Plant can be a Ship, a Warehouse, a Port, a Service Center, a Production Facility etc.
- Storage Location - In SAP, a Storage Location is a physical location within a plant where stock or inventories are kept.
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Question: Review of the Material Management (MM) basic steps.
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Thursday, January 16, 2025
Wednesday, January 15, 2025
Question no 4031 : Maintenance Status for Stock Procurement Scenario
(more than one answers)
A. Basic Data ("K")
B. Purchasing ("E")
C. MRP ("D")
D. Accounting ("B")
E. Costing ("G")
.
Answer: B, D
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Tuesday, January 14, 2025
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Sunday, January 12, 2025
Saturday, January 11, 2025
Friday, January 10, 2025
Q&A in Class (2025-01-10) S4PR1
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Question: BP creation using FIORI UX App.
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Question: We have customized report that pull Vendor Data (ECC) from Standard Table (LF* or LM*). Using BP Vendor Creation (S4 Hana), is this vendor info will be flow to Standard Table (LF* or LM*) also or need to use different Table (for BP Vendor creation).
In S4, the LFA1 table still exists and it is not being replaced to BUT000.
https://froggysap.blogspot.com/2023/03/S4MMProcess&Table.html
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Question: Review the S/4 "Self-Service Procurement Scenario".
In SAP S/4HANA, "Self-Service Procurement" is a streamlined process that allows employees to request goods (consumables) and services directly. The process is similar to shopping in the B2C on-line shipping and is designed empower the user to make request and perform confirm of goods receipt via simplified FIORI Apps.
Answer: See the following Blog Posts and online help for the Self-Service Procurement Scenario introduced in S/4HANA:
https://froggysap.blogspot.com/2025/01/mm-pur-employee-self-service-with-lean.html
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Question: Review the S/4 "LEAN Service Procurement Scenario".
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- SAP introduced Product Type Group "2" in the Material Type "SERV" that can be used to create a LEAN Service Material Master (instead of using the Service Master via AC03).
- Instead of using Service Condition, the Purchasing Info Record can be use for the LEAN Service Material.
- MIGO and ML81N is not relevant AND SAP introduce a FIORI App for the Service Entry of LEAN Service PO, but it still will create a SES (Service Entry Sheet) similar to the Service Master scenario.
- The Result the Approval of the LEAN Service will create Material Document with FICO postings.
- Invoice entry is the same for the LEAN Service PO (via MIRO).
Answer: See below Blog Posts for step by step:
https://froggysap.blogspot.com/2024/11/sap-mm-material-type-serv-lean-service.html
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Exercise for Stock and Lean Service Scenario (use the following Data Set)
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Answer: We shall use the above data to run through the FIORI Apps for Stocks and Service Entry Scenarios via the FIORI Apps suggested in the Steps.
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Question: The workings of "Classification and Segmentation" feature in FIORI App
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I was able to access the FIORI App for "Classification and Segmentation" as per the screen shot above in the previous Login to SAP via an FIORI App called "Display Supplier Procurement" (App ID F3371) see link below. (However, need to do testing again to see if this App will still allow access to the Score Card screen for the supplier).
Answer: Basically the "Classification and Segmentation" is a FIORI screen that allows the User to Enter the Score Card for the Supplier in relation to Supplier Risk, Labor Policy, Social Responsibility, and Environmental Responsibility. At present, there are no documentation that states the Overall Score is interactable to Supplier Evaluation as a Main and Sub-Criterion Score.https://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/#/detail/Apps('F3371')/S29PCE
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Question: What is the difference between Flexi workflow vs the Classic Release Strategy ?
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- Configure Start Conditions and Activation criteria
- Email notification via "My Inbox" App
- Approval, Rejections via FIORI mobile/tablet devices
- Model one-step or multi- step approval processes.
- Deadline overdue monitoring
- Exception handling during approval
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Question: List of analytics Apps for Materials Management in S/4HANA 2023.
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Answer: To find the latest FIORI Apps offered; for example Reporting and Analytics Apps for Purchasing, you can try the "Line of Business" folder in the web fiori library and use key words like "Overview", "Analytics", "Reporting" etc to find the latest Analytics/Reporting Apps for MM and any other modules.
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Question: If S/4HANA system already go life with only using the GUI backend, what are considerations for start to use selected FIORI Apps ?
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https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/ConfigurationofFIORI_Infrastructure/
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Thursday, January 9, 2025
Question no 4030 : Overall Release Strategy for Purchasing Documents
(only one answer)
A. Overall Release Strategy allowed in Purchase Requisition.
B. Item level Release Strategy allowed in Purchase Requisition.
C. Release Strategy is possible Header and Item level in the Purchase Order.
D. Only Release Strategy in the Header level is allowed for Purchase Orders.
E. All of the above.
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Overall Release Strategy for PR means all PR item must be approve before the PR can be converted to PO (or next follow-up document).
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