Q&A in Class (2025-06-26) S4500

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Question: FIORI Setting explore.

Answer: Here some a Blog Posts or some FIORI Settings; 
https://froggysap.blogspot.com/2022/04/s4-fiori-some-settings.html

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Question: How to for an Analytics (Report) FIORI App/Tile to be "SAVE as Tile"?

Answer: "SAVE as a TILE" steps as below: 
https://froggysap.blogspot.com/2025/06/find-technical-object-1-filter-settings.html

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Question: Show an example of an Accounting User's FIORI Group and FIORI Tile Assignment and how it is related to the SAP User Role ? 

Answer: SAP Provide the Standard FIORI Catalogs, and FIORI Roles for direct assignment to the User. However the FIORI Admin can also use /n/UI2/FLPD_CUST in the command box in the FIORI Admin login to check and/or re-group (define new ones) of the FIORI Tile Group and FIORI Catalogs. 
See the Blog Post:
https://froggysap.blogspot.com/2025/06/q-in-class-2025-06-16-s4h02.html

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Question: Review of "Manage Purchase Order" Fiori App.

Answer: "Manage Purchase Order" Fiori App with App ID "F0842" was introduced in SAP S/4HANA 1509 (or 2015 November). However, you may want to check out "Manage Purchase Order Version 2" Fiori App with App ID "F0842A" introduced in 1709 or 2017 September). 

• With this app, user can create, manage, and search purchase orders to ensure that you get the ordered items on time, at the correct location, and in the required quantity. 

• As a purchaser, you can manually order materials as well as services. The list view of purchase orders is based on the header level information of the purchase order (PO). The information shown relates to the entire PO. On the overview, you can immediately see the number of overdue items for each PO.

• The item categories Standard, Consignment, Subcontracting, Third-party, and Limit (both for unplanned materials and for unplanned lean services) are supported.

click below to check the demonstrations steps to use "Manage Purchase Order" Fiori App to create PO item via "Add from Document" functionality:  
https://froggysap.blogspot.com/2025/06/manage-purchase-order-fiori-app/

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Question: Review of "Post Goods Receipt for Purchase Order" Fiori App.

Answer: The "Post Goods Receipt for Purchase Order" Fiori App with App ID "F0843" was introduced in 1511 (or 2015 November). 

With this app, you can post the receipt of goods with reference to the different types of purchasing documents, for example:

• Standard purchase order for stocks and consumable scenario

• Stock transfer order

• Scheduling agreement delivery schedules

One of the aim of this App is to encourage the GR activity via this FIORI App using a Tablet.

See the following Blog Post for an example demo steps of using this FIORI App for GR with reference to a Purchase Order: 
https://froggysap.blogspot.com/2018/11/fiori-app-for-viewing-stocks-goods.html

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Question: Review of "Create Supplier Invoice" Fiori App. 

Answer: There is also a new name for this App called "Manage Supplier Invoices" with App ID "F0859" which was introduced in 1511 (or 2015 November). The App is available for Private Cloud, Public Cloud as well as On-Premise. 

With this app you can create and display a supplier invoice based on the received document. You can specify the purchase order items to which your supplier invoice relates. These referenced items can also have multiple account assignment. You can choose among several assignment options depending on the reference document category. To identify the most relevant service entry sheet items, for example, you can search by the service performer and the performance date. If you select the Simulate or Post function, the system compares the quantity and amount data of each supplier invoice item with the data of the related purchase order item. If goods-receipt-based invoice verification has been defined for a purchase order item, the system compares the supplier invoice data with the related goods receipt data. If the deviation is outside defined tolerances, the invoice is posted, but the invoice is automatically blocked for payment. If the system determines the responsible person, an approval process is initiated. You can use the Supplier Invoices List app to display supplier invoices. In the detail view, you can release or reverse a blocked supplier invoice.
See the following Blog Post to the Invoice entry with reference to Purchase Order Fiori App: 
https://froggysap.blogspot.com/2022/05/material-management-create-supplier.html

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Question: Review of Enterprise Structure for Materials Management Module.

Answer: The following are some details of the relevant "basic" Enterprise Structure for the SAP Materials Management Process:

• Controlling Area: a Controlling Area is a key organizational unit within the Controlling (CO) module, acting as a closed system for cost accounting. It's used to structure and manage costs, enabling internal business transactions to be tracked and analyzed. CO Master Data "Cost Center" is created for Controlling Area, for Purchasing Document with Account Assignment Category "K" will require the entry of a CO Cost Center. 

• Company Code:  a Company Code is a Financials (FI) organizational unit is the smallest organizational unit for which a complete, self-contained set of accounts can be drawn up for external reporting purposes. It's a core component of the Financial Accounting (FI) module and represents an independent legal entity within a company where financial transactions are recorded and managed. The Company Code is required entry in all External Purchasing Documents (Except the PR) as well as the Invoice Document creation step. One of more Company Codes can be assigned to a Controlling Area. 

• Purchasing Organisation: a Purchasing Organization is a crucial organizational unit that handles all procurement activities within a company. It's responsible for procuring materials and services, negotiating purchasing conditions with vendors, and managing related transactions. Essentially, it's the department within SAP that handles purchasing tasks. The Purchasing Organization is required for Business Partner Vendor BP Role FLVU01 as well as Mandatory when creating the Purchasing Info Record. It is also required in the Purchase Requisition item detail level and External Purchasing Document Header level. One of more Purchasing Organisation can be assigned to a Company Code AND one or more Plants can be assigned to a Purchasing Organisation. 

• Purchasing Group: a Purchasing Group is a "responsibility group" responsible for procuring specific materials or services. It represents a group of buyers who handle day-to-day purchasing activities like vendor communication, creating purchase orders, and managing related processes. Essentially, it's the bridge between the purchasing department and the vendors. Purchasing Group can be assigned to the Material Master at the Plant level of the Purchasing Data view AND also can be assigned to the Business Partner Vendor at the Purchasing Organization Data view. The Purchasing Group is not assigned directly to any Enterprise Structure eg: Plant, Purchasing Organisation in the Enterprise Structure IMG (SPRO). 

• Plant:  a Plant is a logistical entity within a company used to represent a physical location where business activities take place. It's a central concept in SAP MM, PP, SD, PS, PM, CS, QM ete. Most if not all Logistics Document require the entry of the Plant to indicate location of Logistics Activity as well as Accounting Integration as the Plant is assigned to a Company Code. A Plant can only be assigned to ONE Company Code.  

• Storage Location:  a Storage Location is considered as a "Rough" Location for storing of Physical Goods within a Plant. 

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Question: Review the Primary Master Data of Business Partner Vendor and Material Master in SAP S/4HANA FIORI app. 

Answer: Perhaps the most important TWO Primary Master Data in SAP MM is the Business Partner Vendor and Material Master (or Product Master). 

• Business Partner Vendor: In SAP S/4HANA, a Business Partner (BP) is the central object for managing relationships with individuals and organizations that a company interacts with. It replaces the separate customer and vendor master data objects used in older SAP systems. The BP can represent a person, an organization, or a group, and it can be assigned different roles (like customer, vendor, or both) to define its function within the business processes. 

Here's a more detailed explanation:

• Centralized Master Data: The Business Partner serves as the single source of truth for master data related to individuals and organizations, streamlining data management and reducing redundancy. 

• Object Types: Business Partners can be classified as:

• Person: Represents an individual. 

• Organization: Represents a company or legal entity. 

• Group: Represents a collection of individuals or organizations. 

• Roles: A Business Partner can be assigned multiple roles (e.g., customer, vendor, employee, etc.) depending on the specific business transactions it's involved in. 

• BP Role "000000": General Data (Address and Bank Data)

• BP Role "FLVN00": Company Code Data (Reconciliation Account)

• BP Role "FLVN01": Purchasing Organization Data (Currency and Payment Terms)

• Customer/Vendor Integration (CVI): In SAP S/4HANA, CVI ensures the synchronization between the Business Partner and the customer/vendor objects, enabling seamless integration of business processes. 

• Benefits:

• Simplified Data Management: Reduces data redundancy and inconsistencies by using a single object for different roles.

• Improved Process Integration: Allows for seamless integration of various business processes like sales, purchasing, and logistics.

• Enhanced Flexibility: Supports a wider range of business scenarios and interactions with various parties.

• Material Master (or Product Master): The SAP Material Master is a central repository in SAP systems that stores comprehensive information about materials used within a company, including raw materials, finished goods, and components. It acts as a single source of truth, ensuring consistent and accurate data across different departments and business processes, like purchasing, sales, inventory management, and production planning. 

Here are the data views relevant for Material Management Procurement Process: 

• Basic data view: Client level data with required entry of short text, UOM, and Material Group.

• Purchasing data view: Plant level data and minimum entry is the Purchasing Group for PR line item.

• Purchase Order text data view: Client level data for PO text which can be copied or reference to the PO item detail text types.

• MRP 1,2 data view: Specifically for MM Consumption based Planning with MRP Type for Re-Order Point, Forecasting, and Time-Phased Planning. 

• Plant/Storage data view: Plant and SLoc data structure level which can be used to identified Fixed Bin Storage. 

• Accounting data view: Plant level Accounting Valuation specifically with Price Control of "V" (Moving Average) or "S" (Standard Price). 

See the Blog Posts on Business Partner Vendor and Material Master creation below: 

https://froggysap.blogspot.com/2018/12/business-partner-vendor-fiori-app.html

https://froggysap.blogspot.com/2019/03/create-material-master-fiori-app.html

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Question: Review the Secondary Master data of "Purchasing Info Record" using S/4HANA Fiori App.

Answer: In SAP, a Purchasing Info Record (PIR) is a master data object that stores information about a specific material and the vendor that supplies it. It serves as a central source of information for purchasing and procurement processes, helping to streamline purchasing decisions, optimize costs, and manage supplier relationships. 

Key Information in a PIR:

• Vendor-Specific Data: PIRs store supplier-specific details about a material, including the vendor's material number, prices, and conditions. 

• Material Data: They contain information about the material being purchased, such as its description and unit of measure. 

• Purchasing Organization and Plant: PIRs can be specific to a purchasing organization and even a plant. 

• Historical Data: They include details about the last purchase order placed with the vendor for the material. 

• Conditions: Prices, discounts, and other conditions are also stored in the PIR. 

See the following Blog Posts of steps to create PIR using fiori App.
https://froggysap.blogspot.com/2019/03/create-info-record-fiori-app.html

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Question: Review the Purchase Order creation process using Fiori Apps. 

Answer: From Purchasing Requisition with Source Determination to the Purchasing Info Record and subsequent PR to PO conversion; then Goods Receipt with LIV (3-way matching) using FIORI Apps to process all the steps. 
See the End-to-End of PR-PO-GR-IM-LIV process step.
https://froggysap.blogspot.com/2025/06/material-management-stock-process-flow.html

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Question: Self Service Procurement review.

Answer: SAP Self-Service Procurement (SSP) is a functionality within SAP S/4HANA that empowers employees to independently purchase goods and services, streamlining the procurement process and improving user experience. It provides a user-friendly interface for employees to create shopping carts, search for items, and initiate the procurement process without direct involvement from purchasing agents. This leads to faster procurement cycles, increased compliance with purchasing policies, and better utilization of preferred suppliers.

Benefits of SAP Self-Service Procurement:

• Faster Procurement Cycles: Employees can quickly and easily request goods and services, reducing the time it takes to fulfill their needs. The Employee is empowered with both the Self-Service Requisition as well as Receiving the Purchasing items. 
• Improved User Experience: The intuitive interface and user-friendly features enhance the overall procurement experience for employees. There are 3 FIORI Apps for the Empowered Employee:

• "Create Self Service Purchase Requisition OR "My Purchase Requisition" (New): The Self-Service Procurement Employee using a FIORI App with predefined Catalog items of Products and Service to be selected into Shipping Cart and then to generate into a Purchase Requisition. 

• "Confirm Receipt of Goods" (New): Self-Service Procurement Employee perform the Goods Receipt using a simplified Goods Receipt FIORI App.

• "Upload Supplier Invoices": upload electronic invoice documents that you have stored as files. 

• Reduced Procurement Costs: By promoting the use of preferred suppliers and contract compliance, SSP can help organizations reduce procurement costs.

• Increased User Adoption: The simplified process and user-friendly interface encourage greater adoption of the procurement system by employees.
• Improved Data Quality: By leveraging catalog data and material master records, SSP helps improve the accuracy and consistency of procurement data.

See the following Blog Posts:   
https://froggysap.blogspot.com/2025/04/mm-pur-self-service-purchase.html

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Question: Withholding Tax review. 

Answer: Withholding Tax is a tax deducted from payments made to certain individuals or entities (Vendors). It's a mechanism used by tax authorities to collect tax revenue directly at the source of payment. The simplest example is for example an individual from Malaysia perform work in for a Singapore Customer in Singapore. The agreed Price of work assuming is SGD$1,000, however the Singapore Tax Authorities require a Withholding Tax of 25%; therefore the actual payment by the Singapore Customer to the Malaysian Individual will only be SGD$750 and SGD$250 will be "Retain" or "With held" to be later paid to the Singapore Tax Authorities by the Singapore Customer. 

In SAP, withholding tax is a function that allows you to calculate, withhold, and report this tax on specific transactions. It's typically used for payments made to vendors or contractors.

Official SAP resources on Withholding Tax for Vendor:

How Withholding Tax Works in SAP: 

• Master Data Setup: Define "Withholding Tax Types", "Withholding Tax Codes", and assign them to the relevant Business Partner VENDOR in FLVN00 (Company data) "Vendor: Withholding Tax" TAB. 

• Transaction Processing: At Goods Receipt or Service Entry, there are no Withholding Tax Postings. Only when creating Supplier Invoices or Payments, the system determines if Withholding Tax is applicable based on The Business Partner Vendor data.

• Withholding Tax Calculation: The system calculates the Withholding Tax amount based on the defined parameters in the Vendor and Configurations. 

• Withholding Tax Posting: The Withheld Tax amount is posted to relevant accounts, and the Net amount is paid to the vendor.

• Reporting: The system generates reports for withholding tax purposes, such as tax returns.  

Example of Accounting Entries:
Let's say a vendor invoice for SGD$10,000 is posted, and a 25% Withholding Tax is applicable. The Accounting Entries would be:

@ Goods Receipts Posting: 

Debit Stock/Expenses Account: SGD$10,000

Credit GR/IR Clearing Account: SGD$10,000

@ Invoice Posting:

Debit GR/IR Clearing Account: SGD$10,000
Credit Vendor Account (Net Amount): SGD$7,500
Credit Withholding Tax Payable Account: SGD$2,500

@ Payment Posting to the Tax Authorities:

Debit Withholding Tax Payable Account: SGD$2,500
Credit Bank Account: SGD$2,500

@ Payment Posting to the Vendor:

Debit Withholding Tax Payable Account: SGD$7,500

Credit Bank Account: SGD$7,500

The following are possible resources for Withholding Tax information:
https://help.sap.com/docs/Vendor Master Withholding Tax Data/

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Question: Contract and Source Determination review.

Answer: Using the "Manage Source of Supply" to create the Purchasing Contract and then use "Manage Purchase Requisition" to create PR with Contract assignment as presented in the Blog Posts below: 
https://froggysap.blogspot.com/2027/11/manage-contract-using-fiori-app-s4-hana.html

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Question: Review on MM CBP (Consumption Based Planning) ROP (Reorder Point) method: 

Answer: Pending
See the following Blog Posts on MM Consumption Based Planning Re-Order Point MRP Type:
https://froggysap.blogspot.com/2016/09/mrp-type-vb-manual-reorder-point.html

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Question: Auto PO and Auto Invoice review.

Answer: This section is the review of 2 Automation features in SAP MM:

• Auto PO creation from PR - In SAP, automatic purchase order (PO) creation from purchase requisitions (PR) is a process that allows the system to generate POs automatically based on predefined criteria, streamlining procurement. This eliminates manual PO creation for eligible PRs, saving time and effort. 

Key Prerequisites:

1. Material Master: (MM01) In the purchasing view of the material master data, the "Automatic PO" checkbox must be activated.

2. Vendor Master: (BP) Similarly, the "Automatic PO" checkbox needs to be checked in the purchasing view of the vendor master data.

3. Source List: (ME01) A source list (transaction ME01) must be maintained for the material and vendor combination.

4. Purchase Info Record: (ME11) A purchase info record (transaction ME11) should be maintained for the material and vendor, which includes pricing and other conditions.

5. Source Determination: (ME51N): In the purchase requisition, ensure that source determination is active (e.g., by selecting the "Source Determination" checkbox or maintaining a fixed vendor).

Steps to Create Automatic POs:

1. Create Purchase Requisition (ME21N): Create a purchase requisition (PR) using transaction ME51N.

2. Execute (ME59N): Use transaction ME59N to automatically create purchase orders from eligible PRs. This transaction will select PRs based on the criteria you've set up (e.g., material, vendor, purchasing organization) and generate POs for them.

3. Background Job (Optional via SE36): You can schedule a background job (using transaction SM36) to run ME59N periodically, automating the PO creation process even further.

• Auto Invoice - ERS, or Evaluated Receipt Settlement, is an automated invoice and payment process in SAP where the system generates invoices based on goods receipts, eliminating the need for vendors to submit separate invoices. This streamlines the procurement process, reduces manual effort, and minimizes invoice discrepancies. 

Key Prerequisites:

1. Material Master (MM01): None.

2. Vendor Master (BP): GR-Based Invoice indicator must be set AND "ERS" indicator must be set. Both indicators can be found in BP Role "FLVN01" at the Purchasing Organization level.

3. Purchase Info Record (ME11): Tax Code must be set here as Auto Invoice have no avenue to enter the Tax Code. User can also click "No ERS" if desired to switch off the ERS for the Material for the ERS vendor. 

Steps to Create Automatic Invoicess:

1. Create Purchase Requisition (MIGO): Create a purchase requisition (PR) using transaction ME51N.

2. Create Purchase Order (ME21N): Ensure the GR-based IV indicator, ERS indicator, and Tax Code in the Item Detail screen (in the "Invoice" TAB). 

3. Goods Receipt (MIGO): Goods Receipt the ERS allowed PO. 

4. Execute (MRRL): Enter the Vendor plus usually the cut-off date of Goods Receipts; perform Test Run mode if needed to check whether the Material Documents found are "Postable"; then perform without Test Run model to generate the Invoice. 

Click below for demonstration steps of Re-Order Point Planning, Auto PO and Auto Invoice: 

https://froggysap.blogspot.com/2024/10/blog-post.html

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Question: "Procurement Overview" Analytics review.

Answer: Available for Mobile, Tablet or Desktop devices since S/4HANA 1610 (2016 October) with the App ID F1990. The Procurement Overview app shows you, at a glance, the most important information and tasks relevant for you right now. The information is displayed on set of actionable cards. You can therefore focus on the most important tasks, enabling faster decisions and immediate action. The cards show you the most important information ranked according to relevance. For example, on the Monitor Purchase Contracts card, you can see the consumption and expiry date per contract. You can then decide to change a contract by selecting it.

You can use the global filter to filter the entire Procurement Overview by supplier or material group, for example. You then see all urgent contracts, purchase requisitions, or spend information according to the specified filter criteria. For list cards, selecting the header of a card brings you to the app itself, while selecting an item brings you to more detailed item information. For graphical or analytical cards, selecting the card brings you to more detailed analytical information.
This table describes the various cards that appear on Procurement Overview:

• Monitor Purchase Contracts - Shows you expiring and nearly consumed contracts.
• Monitor Purchase Requisition Items - Using the view switch, you can choose to view all open purchase requisition items. You can also view unsourced purchase requisition items: ones that don't yet have a source of supply, even though the delivery date is close.
• Monitor Purchase Order Items - Using the view switch, you can view overdue items and items in approval.
• Monitor RFQs - Shows you requests for quotations (RFQs) sorted by submission deadline.
• Purchasing Spend - Shows you the overall purchasing spend, calculated using the aggregated purchase order values.
• Purchasing Spend Trend - Shows you the trend of the overall purchasing spend over the last four quarters.
• Non-Managed Spend - Shows you the total invoice spend where that spend isn't associated with a purchase order.
• Off-Contract Spend - Shows you the total invoice spend where that spend isn't associated with a contract.
• Supplier Performance Monitoring - Shows you a bubble chart of purchasing spend against the supplier performance.
• Supplier Evaluation Trend - Shows you the trend of the supplier performance aggregated for all suppliers.
• Purchase Requisition Touch Rate - Shows you the proportion of purchase requisition items which are processed automatically (no touch rate). 
• Purchase Requisition Item Types - Shows you the different items types for purchase requisitions, such as catalog items, free-text items, and so on.

Click below for an overview of the "Procurement Overview" Analyatics Fiori App:

https://froggysap.blogspot.com/procurement-overview-fiori-app-in-s4.html

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Question: E-Invoice and SAP implementation in Malaysia. 

Answer: Malaysia is implementing an e-invoicing system starting June 2024, and SAP solutions, particularly SAP Document and Reporting Compliance (DRC) and SAP Business Network, are being adapted to support these new regulations. SAP's e-invoicing solutions for Malaysia enable businesses to generate, validate, and submit e-invoices according to the guidelines set by the Inland Revenue Board of Malaysia (IRBM). 

Key aspects of e-invoicing in Malaysia and SAP's role:

• Mandatory e-invoicing: Businesses in Malaysia, particularly those with higher annual turnovers, are required to issue compliant electronic invoices.
• SAP Document and Reporting Compliance (DRC): SAP DRC is designed to help businesses manage compliance with evolving e-invoicing and statutory reporting mandates, including those in Malaysia. SAP Document and Reporting Compliance (SAP DRC) is a centralized solution for managing electronic documents and statutory reports within SAP systems. It helps businesses comply with legal mandates related to e-invoicing and e-reporting across various countries and jurisdictions. 
• SAP Business Network: SAP Business Network is used for both suppliers who create online invoices and integrated suppliers who use their own accounting systems or service providers. SAP Business Network, formerly known as Ariba Network, is a cloud-based platform that facilitates business-to-business (B2B) collaboration between buyers and suppliers. It enables companies to connect, transact, and partner on shared processes and information, streamlining procurement and supply chain operations. 
• Peppol integration: SAP DRC is a Peppol-ready solution, meaning it can send e-invoices in a standardized format. Peppol is a secure, international network and set of technical specifications that enables businesses and governments to exchange electronic documents like invoices, purchase orders, and shipping notices. It allows for standardized and seamless document exchange across different systems and countries. Originally developed in Europe, Peppol is expanding globally as a standard for e-procurement and e-invoicing. 
• Invoice validation: Before being sent to buyers, e-invoices in Malaysia must be validated by the tax authority.
• Pre-approved invoices: Invoices created outside of SAP Business Network and approved by the Malaysian tax authority are considered pre-approved and can be recreated in SAP Business Network.
• Specific fields: SAP solutions have been updated to include Malaysia-specific fields, such as TIN, BRN, and SST ID, during invoice creation.

Digital signing: SAP supports digital signing of e-invoices using digital certificates.

• Consolidated invoices: SAP allows for the consolidation of invoices for certain customers or individual invoices.
• Self-billing: SAP supports self-billing for various scenarios, including payments to agents, purchases from foreign suppliers, and e-commerce transactions.
• API integration: SAP solutions can be integrated with the IRBM's system via APIs to automate e-invoice transmission.
• Timeline: The implementation of e-invoicing in Malaysia is phased, with businesses being notified in phases.

See the following:

SAP Note no.3459968 - Electronic Invoice Processing for Malaysia: Pre-Implementation Guidance
SAP Document and Reporting Compliance Link is here
Electronic Invoices in Malaysia with SAP Document and Reporting Compliance Youtube link is here.

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