This Blog is mainly on SAP Exam Questions and Selected "How-to" SAP processes

Saturday, March 30, 2024

Question no 3994 : Pull List in Manufacturing

In SAP Production Planning & Execution integration with the WM system in ECC6 EhP8, which of the following depicts Pull list based on each Production/Process Order in a WM Warehouse System"
(only one answer)

A. Crate parts.
B. Pick parts.
C. Release order parts.
D. Event-Driven Kanban.
E. Storage Location Level.
.

Answer: B

A. Crate Parts are replenished using "Kanban Containers" and not via the Pull list.
B. Pick Parts are Pull list to pick parts based on each Production/Process order.
C. Release Order Part are picked based on a range of Production/Process order where the picking results is a total quantity.
















Sunday, March 24, 2024

Question no 3993 : MRP Elements in Stocks Requirements Lists

In SAP Production Planning & Execution, which of the following MRP Elements can be displayed in the Stocks Requirements List ?

(more than one answers)

A. Fixed Stock Transfer Releases.
B. Production Orders.
C. Customer Deliveries.
D. Sales Quotations.
E. Scheduling Agreements Delivery Schedules.

Answer: A, B, C, E

Issues and Receipts are called MRP Elements.

Fixed receipts include the following elements:
Purchase orders
Purchasing Scheduling Agreement schedule lines
Consignment orders
Consignment SA schedule lines
Production orders
Receipt reservations

Planned receipts include the following elements:
Purchase requisitions
Receipt-related dependent requirements (dependent requirements of BOM items with a minus sign)
Planned orders

Fixed issues include the following elements:
Reservations
Stock transfer reservations
Fixed stock transfer releases (from purchase orders, scheduling agreements)
Customer orders
Sales Scheduling agreements Delivery Schedules
Outbound Deliveries

Planned issues include the following elements:
Forecast requirements
Dependent requirements
Planned independent requirements
Planned stock transfer releases (from purchase requisitions, planned orders)


In the standard IMG (configuration in MM or PP), there are a list of MRP Elements which can appear in the Stock Requirement list or MRP List; you cannot de-activate any MRP Elements and only changeable is the Abbreviation Text and MRP Element Text.

MRP Element that does not display in the S/R List or MRP List are:
MM RFQ or Quotation Document
MM or SD Contracts
SD Contract
SD Sales Inquiry
MM or SD Scheduling Agreements (without Schedule Lines)

Friday, March 15, 2024

Question no 3992 : Measuring Point assignments

In SAP Plant Maintenance at at ECC6 EhP8, a Measuring Point can be assigned to which of the following ?

(more than one answers)

A. Functional Location.
B. Equipment.
C. Task List Header.
D. Task List Operation.
E. Maintenance Plan Header.
.

Answer: A, B, D, E

A, B) One of more Measuring Points can be assigned to a Functional Location or Equipment Master.
C) Task List Header does not facilitate the assignment of MPs.
D) There are 5 objects assignable to a Task List Operation as a PRT, and one of the PRT type is a Measuring Point.
E) For Performance based Maintenance Plan of either Single Cycle or Strategy Plan, the relevant Measuring Point is assigned at the Maintenance Plan Header.

Question no 3991 : "Value-Based" Contract item category

In SAP Material Management, which of the following Item Categories supported for the Standard Sap delivered Document type "MK" for "Value-Based" Contract ?

(more than one answers)

A. Item Category "M" (Material unknown)
B. Item Category "W" (Material group)
C. Item Category " " (Standard for Blank)
D. Item Category "D" (Services)
E. Item Category "B" (Blanket)
.

Answer: A, B, C, D

Note: you may be able to insert other Item Categories to the Standard Doc Type "MK" or use-defined Contract Document Types; however, it may not be practical or later when the Contract is created in the application area, it may not be supported. (usage of Item Categories for different SAP Document Types will have to be reviewed based on the SAP version).




Friday, March 1, 2024

Q&A in Class (2024-03-01) S4500

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How to handle Scheduled Rental payments in MM

Scenario: Rental Payments are scheduled payments which can be monthly or every 2 months etc, and the Rental contract can be maybe 1 year, 2 years etc. 

Recommendation: The scenario is what SAP feature to track these scheduled Rental Payments so that the "Invoice" is automatically posted to A/P when it is due (for example every month) as we also don't expect the vendor (building owner) to send the Invoice, the Automatic Invoice creation is done via a transaction called "Invoicing Plan Settlement". 
For this scenario, SAP provide the "Invoicing Plan Purchase Order" with "Invoicing Plan Settlement" to address this requirement:
  1. A Contract is not required for this scenario, instead SAP propose to use Purchase Order.
  2. PO Document type "FO" (Framework Order) with a Validity Period at the PO header for the Rental Contract.
  3. No Goods Receipt for this scenario.
  4. Invoicing Plan Types (Periodic) which contains various "Date Rules" for the system to generate the Rental Payment Schedules and Due dates in the PO item's "Invoicing Plan" detail. 
The Blog posts below will show the configuration and processing steps for an example of Invoicing Plan. 


CLINK link to SAP documentation on Invoicing Plan:
https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/af9ef57f504840d2b81be8667206d485/a67eb65334e6b54ce10000000a174cb4-774.html

CLINK link to Post: 

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Blanket PO for Software Contract with Manual Quarterly Invoice from Vendor (without Goods Receipt)

Scenario: The case is for a Contract (eg: Software Contract for 3 years maybe at rm$300,000), and the Invoice from the Software vendor will be Quarterly for 3 years with 12 invoices (example), which is for example maybe rm$25,000 per Invoice ($25K x 12 time = $300K). How can such a case be tracked using a Contract or PO in SAP. 

Recommendation: use Blanket PO (no need Contract), standard SAP offer a PO Document type "FO" (Framework Order) with a Validity Period, and use Item Category "B" (Limit) which will allow the Buyer to enter the Total amount of $300,000 for the Valid Period. Account Assignment will be required as this is also a form of Consumable Procurement, and with "Goods Receipt" but "Invoice" Mandatory. Each Invoice from the Software Vendor will be entered with reference to the Blanket PO, the system will check 2 conditions: Invoice date must be within the Validity Period and total Invoice Amount to-date cannot exceed the Total Limit Amount entered in the PO item.


Note: Item Category "B" is delivered by SAP (the configuration parameters cannot be changed as it is only in display mode in IMG) to support this kind of scenario. 

CLINK link to SAP documentation on Blanket PO:

CLINK link to Post: 
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Lean Service vs Classic External Services

Scenario: For Services Scenario, what is the new Lean Service in comparison to the classic External Services via the Service Master in ECC

SAP provide 3 options in S/4HANA:
  1. Material Master with Material Type DIEN (MM01/02), Create PR/PO for the "Service Material Master" (ME51N/ME21N), Goods Receipt (MIGO and Invoice Verification (MIRO). (available in ECC and S/4).
  2. Service Master (AC03), Create PR/PO for the "Service Master" (ME51N/ME21N), Service Entry + Acceptance (ML81N0 and Invoice Verification (MIRO). (available in ECC and S/4).
  3. Material Master with Material Type SERV (MM01/02), Create PR/PO for the "Lean Service Material Master" (Fiori App), Create Service Entry (SES) and Acceptance (Fiori App) and Invoice Verification (MIRO or Fiori App) (available only in S/4).

CLINK link to SAP documentation on Lean Services:

CLINK link to SAP documentation on S/4HANA Fiori Apps for Lean Service SES:

CLINK link to Post: 

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Business Partner "Person" with 2 types of BP Grouping for 2 Authorization Groups

Scenario: Staff and Individual Contractors for "Persons", creation of Staff using "Persons" and creation of Individual Contractors using "Persons" are done by 2 separate groups of people with different BP Grouping (number ranges), how can this be achieved so that the 2 groups do not mixed up with the BP Grouping.

Recommendations: initial recommendations as below but further investigation maybe required.


The Authorization object for BP Grouping does not seemed to be available.
Possible solutions:
1. Use BaDI to achieve BP creation restriction by BP Grouping. 
2. Use Transaction Variant to create 2 transactions and make the restrictions and then assign to the User.

CLINK link to Post: 
Not available

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Business Partner "Withholding Tax" Tab level Authorization (Tab level Authorization for different Users)

Scenario: In BP Role FLVN00 for Company Code, the TAB "Vendor: Withholding Tax" to be hidden or allowed for certain User or any other requirement to be User Specific. 

Recommendations: To use Field Groups and Authorization. 

First, in the configuration to locate the Field Group the Withholding Tax Type is assigned to. The Configuration Path is shown in the slide 2 below in SPRO. Field Group "2019" was found in Standard SAP assigned to the Withholding Tax Type. 

Then in Authorization setup via PFCG, use Authorization Object B_BUPA_FDG via field FLDGR assign the Field Group "2019" and set the desired activity of Create, Change, Display. Assign the Authorization Role to the respective User.




CLINK link to Post: 
None at the moment. (refer to the above Guide)
Depend on availability of SAP login, may create Blog Posts in the future.

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Supplier Evaluation in S/4HANA

Scenario: Vendor/Supplier Evaluation in S/4HANA

SAP developed the Vendor/Supplier Evaluation for R/3 and extended to ECC but the reporting for the Vendor Evaluation results did not impress most customers and furthermore the Evaluation is based on Purchase Organizations. These classic Supplier Evaluation from R/3 or ECC is still available in S/4HANA. 

In S/4 HANA, SAP offers a new and improved Supplier Evaluation using HANA Analytics and solely available via Fiori Apps; hence, the Supplier Evaluation are much better than before. Look at the links below to have an idea of the new and improved S/4 Supplier Evaluation. 


CLINK link to SAP documentation on S/4HANA Fiori Apps for Supplier Evaluation:
check the SAP Fiori Library for more Apps on Supplier Evaluation via https://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/

CLINK link to Post: 

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Central Procurement, Ariba, and S/4 MM

Scenario: Is Ariba is relevant in S/4HANA MM and what is the difference between Ariba and Central Procurement in the S/4 Context. 

SAP S/4HANA for Central Procurement is the latest solution based on the S/4HANA technology platform. The SAP Fiori UI used by the system offers an easy and intuitive working environment, shifting from the traditional complexity of SAP GUI to an adaptive, modern UI design.

With Central Procurement, you can integrate your SAP S/4HANA Cloud system (which acts as a hub system) with other connected systems in your system landscape. SAP S/4HANA for Central Procurement covers the following business scenarios and scope of integrations:
  • Central Requisitioning (1XI)
  • Central Purchase Contracts (2ME)
  • Central Purchasing (2XT)
  • Central Purchasing Analytics (1JI, 2ME, 2XT)
  • Guided Buying for Central Procurement with SAP Ariba Buying (3EN)
  • Central Procurement with Ariba Sourcing (4QN)
  • Contract for Central Procurement with SAP Ariba Contracts (4B0)
  • Central Sourcing (3ZF)
The Ariba system is still relevant according to SAP where it will likely still be the primary point of integration to the Supplier (or act as a Supplier Portal).

CLICK link to SAP documentation on S/4HANA Central Procurement: 

CLINK link to Post: 
None at the moment (pending on Accessibility to the Central Procurement Apps in the future)

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How to limit a buyer to only create PO with reference to Contract

Scenario: The buyer is not allowed to Create PO without reference to Contract, meaning if the buyer try to SAVE a PO without reference to Contract; the system should deny that data entry. 

Recommendations: In standard SAP (ECC or S/4HANA), this can be achieved via "Function Authorization for Buyer" configured to allow only creation of PO with reference to Contracts and the EFB is then assigned to the Buyer.

Features via EFB (Function Authorizations for Buyers for the Purchase Order):
  • Display Condition (no change allow)
  • Hide Conditions in the PO
  • Can or Cannot Create PO without Material
  • Can or Cannot Create PO without Reference to any Preceding Document like PR or Contract
  • Can or Cannot Create PO with Reference to Contract
  • Can or Cannot Create PO with Reference to Purchase Requisition
  • Can or Cannot Create PO with Reference to another PO
  • Can or Cannot Create PO with Reference to RFQ or Quotation
  • etc


CLINK link to Post: 

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